Mildura District Dried Fruit Assoc. (A.D.F.A.) Inc.
Horticltural Field Days:
What You Need To Know About Field Days
- Aditional Program Listings
- Camping on Site
- Closing Dates & Application Check List
- Date and Times
- Exhibitor Awards
- Exhibitor's Vehicles
- Electricity
- Hay or Straw
- Potted Plants and Shrubs
- How to Apply for a Site
- Notes on Completing the Application Forms
- Public Address Announcements & Promotions
- Public Liability Insurance
- Security
- Sharing a Site
- Site Fees
- Tents and Marquees
- Who will be Accepted as an Exhibitor
Important Information at a Glance
Date & Time
The 60th Annual Mildura Horticultural Field Days will be held on Tuesday, 24 May 2011 10:00 am to 5:00pm and Wednesday, 25 May 2011 9:00am to 4:00pm
Where
Sunraysia Institute of TAFE, Benetook Avenue, Mildura.
Entries
Sites will be allocated to products that are of particular interest to the irrigated horticulture industries, and other products of interest with applicants who have exhibited previously at the Mildura Field Days being given preference and then on a first in first served basis. The Committee reserves the right to refuse any application for a site.
Applications for sites, together with payment, must be received by the Coordinator by Friday, 22nd April 2011. Late entries may be accepted at the discretion of the Committee however they may not be included in the printed program.
UNTIL FULL PAYMENT HAS BEEN ACCEPTED THIS APPLICATION WILL NOT BE PROCESSED AND SITE NUMBER ALLOCATED
Site Fees
(all prices quoted include GST)
| Stalls | 3m x 3m stalls (in undercover marquee with limited power) | $265.00 |
| Site - small | 5m frontage x 10m deep | $130.00 |
| Site - standard | 10m frontage x 10m deep | $200.00 |
A $100.00 Administration Fee applies to all applications.
Multiple similar sites may be booked. A maximum of one (1) small sites applies as two (2) small sites equal a standard site.
Public Liability Insurance
A Certificate of Currency MUST accompany your application or be faxed to us by your insurer or insurance advisor. Most insurers will fax them (for free) and we would prefer this as we then know that we have a current certificate.
Your insurer must be approved by the Australian Prudential Regulatory Authority (APRA) and also subscribe to a credit rating agency such as Standard & Poors or similar. Unauthorized Foreign Insurers (UFI's) are NOT acceptable. Your insurer must be an insurer that we approve of.
The Certificate of Currency to qualify must include the following:-
- Mildura District Dried Fruits Association to appear as principal in relation to this event.
- Must indicate that the cover is provided for the period of the Field Days.
- A minimum cover of $10 million
- Must describe the nature of the business and the description must match the nature of the activity you will be undertaking at the Field Days.
- Must indicate that the premium has been paid.
- Coverage extends to events such as the Field Days.
If you have coverage for less than $10 million arrange with your insurer or insurance advisor to extend it to $10 million.
Applications received without a qualifying Certificate of Currency will not be accepted and will be returned without exception, including applications from government bodies.
HAVE YOUR CERTIFICATE OF CURRENCY FAXED TO (03) 5023 3321
Electricity
$95.00 per 10amp power outlet. The power point will have either a 10amp fuse or circuit breaker. If you require more than 10 amps this MAY be provided on payment of an additional $95.00
Extension Leads - It is the exhibitors responsibility to provide adequate extension leads to reach the nearest power box. No exhibitor requiring power will be more than 30 metres from a power box. Please check that your leads are of adequate current rating and in a sound condition and must have been tested & tagged.
Small stalls - (General interest Tent) All stalls will be set up inside a large marquee. Limited to 19 only and will be allocated on a first comes basis. Stalls will have a limited supply of electricity included in the price for the stall. This will be sufficient to run a computer (but NOT a laser printer) or a small light or adding machine or small TV. A short (5 to 10 metre) extension lead will be needed.
Urns & Other High Consumption Devices:
The use of electric urns (including small domestic urns), electric heaters, other electrical devices rated at 2kw or above and banks of devices (such as 500w quartz halogen flood lights) totaling 2kw or above is STRICTLY PROHIBITED unless previous arrangements have been made with and approved by the committee. Any such device found in use and connected to the provided supply will be confiscated and returned at the conclusion of the field days.
This prohibition is made in the interest of the majority of exhibitors. Many exhibitors are using computers and/or audio/video equipment as a major part of their display. The loss of electricity to them can cause damage to their equipment and can totally destroy their reason for attending.
Vehicles
Any exhibitor requiring vehicular access to the venue while it is open to the public must obtain permission from the Field Days Co-ordinator. No vehicular access will be granted for exhibit removal until after 4pm Wednesday.
Security
The venue will be patrolled on Monday, Tuesday and Wednesday nights from 6:00pm to 6:00am by contract security guards. The Field Days Committee will patrol the site after 6:00am until 8:00am. Please note that exhibitors are to secure their exhibits each night.
To Apply For a Site:
The following forms must be completed and returned as a part of your application:
- Application Form
- Public Liability Certificate of Currency
- Products Exhibited Form
- Exhibitor Site Safety Checklist
- Promotional Announcements on Public Address System Form
The completed forms must be forwarded, with your total payment and your Certificate of Currency (if not faxed) to reach this office by Friday 22nd April 2011.
Payments
Payments may be made by cheque - payable to:
Mildura Horticultural Field Days
or by Electronic Funds Transfer to:
Mildura Horticultural Field Days, National Bank
National Bank BSB: 083 764
A/C 83 293 1836
Shared Sites
Clause 5 of the 'Conditions' specifically prohibits the sub-letting of any portion of your site without approval. If you wish to share your site with another person or organisation:-
- The person or organisation sharing your site must obtain an application form from the secretary, complete it, and forward it with details of the sharing arrangements.
- The site fee (& power fee if applicable) will not apply but all other charges (including the administration fee) must be paid. It will be left in your hands to arrange any split of the site and power fees.
Additional Program Listings
If you are representing another organisation on your site (i.e. they are not sharing or otherwise appearing on your site) and you wish the name of that organisation to appear in the program listing you must complete the line in the application showing the name and the product(s) or service(s) offered. If there is insufficient space attach a list. Each additional program listing costs $10.00.
Tents & Marquees.
We do not provide tents or marquees for the open sites. We suggest you contact one of the following:-
- Mildura Party Hire - Phone (03) 5023 4677 Fax (03) 5023 4877
- Select Events - Phone 0458 735 328 Fax (08) 8240 4764
Floors: - Our venue does not have a couch grass cover, merely pasture grass. You may need to consider hiring a floor for your tent, marquee or stall.
Promotional Announcements On Public Address System
As in past years promotional material will be read over the public address system. The included form should be completed and forwarded with your application form.
Material may be provided on CD.
Items must be no longer than 30 seconds (approx 100 words), and it is better if you can keep it to 15 seconds as people will listen and remember it.
The Committee reserves the right to edit any promotional material provided.
All written material must be clearly written or preferably typed.
The charges are as follows:-
- $40.00 - material supplied will be read or played at least twice each day.
- $15.00 - material supplied will be read or played at a requested time. ($5.00 per reading)
If you have your material recorded and supply it to us on CD please be careful to have it recorded in a manner suitable for a public address system in a noisy environment. DO NOT copy a radio or TV commercial. These are invariably unsuitable as they are frequently spoken too rapidly and generally have a musical background.
Straw
We do not provide straw. We suggest you contact: Nev at Sunraysia Hay Contracting & Sales on 0428 817 745.
Potted Plants and Shrubs
To enhance your display potted plants can be hired from Mildura Native Nursery on 03 5021 4117
Camping
Camping on site may be permitted at the discretion of the committee.
Rubbish Removal
All sites are to be cleared of rubbish prior to vacation of exhibit site.
Setup and exhibit removal
Exhibitors are able to setup their site from Thursday, 19 May 2011, however security will not be available until 6pm Monday, 23 May 2011.
All sites are to be cleared by 12 noon on Thursday, 26 May 2011.
Awards
Awards will be given for sites in the following categories:
- Best Large Machinery
- Best Small Machinery
- Best Large Commercial
- Best Small Commercial
- Best Advisory Services
PLEASE NOTE
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